Funding Guidelines Highlights

The information below highlights the most commonly referenced portions of the Finance Guidelines. However, organizations are responsible for adhering to the full set of guidelines in effect at the time of their application. Please review the entire Finance Guidelines document, available for download below, before submitting your request. All funding decisions, evaluations, and interpretations are at the sole discretion of the SGA Finance Board. Each application is reviewed on a case-by-case basis.

Funding Guidelines

To Receive Funding, Your Organization Must:

• Be an active/recognized undergraduate organization
• Have no outstanding financial responsibilities
• Use funds only for purposes approved by the Finance Board
• Comply with TCU-approved vendor requirements
  • Apply 4 weeks in advance if unable to use a TCU-approved vendor
  • Apply 2 weeks in advance if able to use an approved vendor and making purchases from Amazon or reimbursed purchases from stores such as Kroger, Target, Wal-Mart, etc.
  • For information about approved vendors, please email sgapurchasing@tcu.edu and see the full Finance Guidelines document

Funding Utilization:

• Funds must be used within the requested semester
• Organization funds should not be used to purchase items that will be reimbursed by SGA funds
• Only current TCU students, faculty, and staff are eligible to receive reimbursements

Finance will Not Fund the Following:

• Branded items or giveaways
• Food that does not enhance or promote the mission or purpose of the organization
• Non-charitable prizes
• Travel/lodging expenses (if and only if it does not directly support your mission)
• Registration/conference fees (if and only if it does not directly support your mission)
• Internal social/formal events
• Events requiring an entrance fee
• Requests extending beyond an organization’s $15,000 yearly allotment
• Direct monetary non-profit organization contributions
• Scholarships
• Items banned in the student handbook
• TCU-provided software or technology items
• Member-levied fines

Student Organization Funding Priorities

The Finance Board uses the following scale to prioritize funding requests, with Level 1 applications receiving the highest priority for funds and Level 5 the lowest. All funding decisions, evaluations, and interpretations are made at the sole discretion of the Finance Board. Each application is reviewed individually and assessed for priority and funding on a case-by-case basis.

Funding Priorities:

1. On-campus student organization events that are accessible, available, and appealing to all students
2. On-campus student organization activities that enrich the student experience for all student organization members and is
   an activity actively furthering the student organization’s mission
3. Off-campus student organization activities that enrich the student experience for all student organization members and is actively furthering the student organization’s mission
4. Off-campus student organization activities that enrich the student experience for a subset of the organization’s members and is actively furthering the student organization’s mission
5. Student organization activities that are not actively furthering the student organization’s mission

Reimbursement Information

If your organization receives an allocation email indicating that reimbursement is the approved funding method, please read the information below carefully. Failure to follow all reimbursement guidelines may result in TCU/SGA being unable to issue a reimbursement.

If you have any questions, please email sgapurchasing@tcu.edu before making any purchases.

Important Notes about Reimbursements:

• TCU can only issue reimbursements to students, faculty/staff, and affiliates. TCU CANNOT REIMBURSE STUDENT ORGANIZATION ACCOUNTS.
• The purchaser should be enrolled in direct deposit BEFORE making the purchase.
• Please retain all original receipts from the purchase.
  • Receipts must contain:
    • • • Business name/contact info
        • Date of purchase
        • Itemized list of goods or services purchased
        • Purchase price by item and total paid
        • Method of payment (cash, credit card, or check). TCU CANNOT REIMBURSE GIFT CARDS.
        • Please retain all original receipts from the purchase.
• Receipts for reimbursement must be submitted within 30 days of the event dates.

Reimbursement Process:

• This process must be completed by the person making the purchase, not another member of the organization.
• Bring original receipts (print outs if purchased online) to the BLUU Administration Office, which is next to the Union Info Desk on the 1st Floor.
  • The office is unlocked during BLUU operating hours.
• Complete a reimbursement envelope (one per event), located just inside the door of the office.
• Once complete, seal the receipts inside the envelope and drop in the gray drop box.
• Allow 3-4 weeks for reimbursement to deposit into purchasers bank account.

Reimbursement Information

If your organization receives an allocation email indicating that reimbursement is the approved funding method, please read the information below carefully. Failure to follow all reimbursement guidelines may result in TCU/SGA being unable to issue a reimbursement.

If you have any questions, please email sgapurchasing@tcu.edu before making any purchases.

Important Notes about Reimbursements:

• TCU can only issue reimbursements to students, faculty/staff, and affiliates. TCU CANNOT REIMBURSE STUDENT ORGANIZATION ACCOUNTS.
• The purchaser should be enrolled in direct deposit BEFORE making the purchase.
• Please retain all original receipts from the purchase.
  • Receipts must contain:
    • • • Business name/contact info
        • Date of purchase
        • Itemized list of goods or services purchased
        • Purchase price by item and total paid
        • Method of payment (cash, credit card, or check). TCU CANNOT REIMBURSE GIFT CARDS.
        • Please retain all original receipts from the purchase.
• Receipts for reimbursement must be submitted within 30 days of the event dates.

Reimbursement Process:

• This process must be completed by the person making the purchase, not another member of the organization.
• Bring original receipts (print outs if purchased online) to the BLUU Administration Office, which is next to the Union Info Desk on the 1st Floor.
  • The office is unlocked during BLUU operating hours.
• Complete a reimbursement envelope (one per event), located just inside the door of the office.
• Once complete, seal the receipts inside the envelope and drop in the gray drop box.
• Allow 3-4 weeks for reimbursement to deposit into purchasers bank account.