Student Organization Funding

The SGA Finance Board is dedicated to advancing the mission and initiatives of student organizations by allocating funds from the Student Body Fee. Through intentional and responsible funding, the Finance Board helps bring student-led programs, events, and ideas to life — enriching the TCU community and fostering a dynamic campus experience.

Important Fall 2025 Dates

In the fall of 2025, organizations may request funds from August 4-December 3

  • Deadline to Apply for Funding for Past Expenses: September 1 at 11:59pm (Last day to submit application for events/expenses that happened between June 1-September 1. Please note that expenses incurred prior to SGA Finance approval are incurred at the risk of the organization and are not guaranteed to be reimbursed or covered by SGA.)
  • Deadline for Fall Applications: November 17 at 11:59pm
  • Deadline to Submit Receipts/Invoices for Fall Expenses: December 3 at 11:59pm

Funding Process

To be considered for funding from the SGA Finance Board, undergraduate student organizations must review the Finance Guidelines and submit a complete application aligned with the timeline of their event or financial need. When applying, be thorough and ensure your request is clearly written and well-organized. If additional clarification is needed, the Finance Board may invite your organization to present.

For more details and to begin the application process, please review the sections below.
 

Funding Guidelines Highlights

The information below highlights the most commonly referenced portions of the Finance Guidelines. However, organizations are responsible for adhering to the full set of guidelines in effect at the time of their application. Please review the entire Finance Guidelines document, available for download below, before submitting your request. All funding decisions, evaluations, and interpretations are at the sole discretion of the SGA Finance Board. Each application is reviewed on a case-by-case basis.

Funding Guidelines

 

To Receive Funding, Your Organization Must:

  • Be an active/recognized undergraduate organization
  • Have no outstanding financial responsibilities
  • Use funds only for purposes approved by the Finance Board
  • Comply with TCU-approved vendor requirements
    • Apply 4 weeks in advance if unable to use a TCU-approved vendor
    • Apply 2 weeks in advance if able to use an approved vendor and making purchases from Amazon or reimbursed purchases from stores such as Kroger, Target, Wal-Mart, etc.
    • For information about approved vendors, please email sgapurchasing@tcu.edu and see the full Finance Guidelines document

Funding Utilization:

  • Funds must be used within the requested semester
  • Organization funds should not be used to purchase items that will be reimbursed by SGA funds
  • Potentially include reimbursement link here?
  • Only current TCU students, faculty, and staff are eligible to receive reimbursements

Finance will Not Fund the Following:

  • Branded items or giveaways
  • Non-charitable prizes
  • Travel/lodging expenses (if and only if it does not directly support your mission)
  • Registration/conference fees (if and only if it does not directly support your mission)
  • Internal social/formal events
  • Events requiring an entrance fee
  • Requests extending beyond an organization’s $15,000 yearly allotment
  • Direct monetary non-profit organization contributions
  • Scholarships
  • Items banned in the student handbook
  • TCU-provided software or technology items
  • Member-levied fines

Student Organization Funding Priorities

The Finance Board uses the following scale to prioritize funding requests, with Level 1 applications receiving the highest priority for funds and Level 5 the lowest. All funding decisions, evaluations, and interpretations are made at the sole discretion of the Finance Board. Each application is reviewed individually and assessed for priority and funding on a case-by-case basis.

Funding Priorities:

  1. On-campus student organization events that are accessible, available, and appealing to all students
  2. On-campus student organization activities that enrich the student experience for all student organization members and is
    an activity actively furthering the student organization’s mission
  3. Off-campus student organization activities that enrich the student experience for all student organization members and is actively furthering the student organization’s mission
  4. Off-campus student organization activities that enrich the student experience for a subset of the organization’s members and is actively furthering the student organization’s mission
  5. Student organization activities that are not actively furthering the student organization’s mission

Funding Application

Click the link below to access the joint application for student organization funding (allows you to request from SGA or theCrew). Application opens August 4, 2025.

Apply for Funding

 

Receiving Your Funds

Organizations typically receive a funding decision from the Finance Board within 10 days of submitting their application. Results are emailed to the student who submitted the original request and include a detailed breakdown of what was and was not funded, along with instructions for accessing any approved funds.

It is the organization’s responsibility to carefully follow the allocation instructions provided in the allocation email. For more information on available allocation methods, please refer to the sections below.

Reimbursement Information

If your organization receives an allocation email indicating that reimbursement is the approved funding method, please read the information below carefully. Failure to follow all reimbursement guidelines may result in TCU/SGA being unable to issue a reimbursement.

If you have any questions, please email sgapurchasing@tcu.edu before making any purchases.

Important Notes about Reimbursements:

  • TCU can only issue reimbursements to students, faculty/staff, and affiliates. TCU CANNOT REIMBURSE STUDENT ORGANIZATION ACCOUNTS.
  • The purchaser should be enrolled in direct deposit BEFORE making the purchase.
  • Please retain all original receipts from the purchase.
    • Receipts must contain:
          • Business name/contact info
          • Date of purchase
          • Itemized list of goods or services purchased
          • Purchase price by item and total paid
          • Method of payment (cash, credit card, or check). TCU CANNOT REIMBURSE GIFT CARDS.
          • Please retain all original receipts from the purchase.
  • Receipts for reimbursement must be submitted within 30 days of the event dates.

Reimbursement Process:

  • This process must be completed by the person making the purchase, not another member of the organization.
  • Bring original receipts (print outs if purchased online) to the BLUU Administration Office, which is next to the Union Info Desk on the 1st Floor.
    • The office is unlocked during BLUU operating hours.
  • Complete a reimbursement envelope (one per event), located just inside the door of the office.
  • Once complete, seal the receipts inside the envelope and drop in the gray drop box.
  • Allow 3-4 weeks for reimbursement to deposit into purchasers bank account.

Reimbursement Information

If your organization receives an allocation email indicating that reimbursement is the approved funding method, please read the information below carefully. Failure to follow all reimbursement guidelines may result in TCU/SGA being unable to issue a reimbursement.

If you have any questions, please email sgapurchasing@tcu.edu before making any purchases.

Important Notes about Reimbursements:

  • TCU can only issue reimbursements to students, faculty/staff, and affiliates. TCU CANNOT REIMBURSE STUDENT ORGANIZATION ACCOUNTS.
  • The purchaser should be enrolled in direct deposit BEFORE making the purchase.
  • Please retain all original receipts from the purchase.
    • Receipts must contain:
          • Business name/contact info
          • Date of purchase
          • Itemized list of goods or services purchased
          • Purchase price by item and total paid
          • Method of payment (cash, credit card, or check). TCU CANNOT REIMBURSE GIFT CARDS.
          • Please retain all original receipts from the purchase.
  • Receipts for reimbursement must be submitted within 30 days of the event dates.

Reimbursement Process:

  • This process must be completed by the person making the purchase, not another member of the organization.
  • Bring original receipts (print outs if purchased online) to the BLUU Administration Office, which is next to the Union Info Desk on the 1st Floor.
    • The office is unlocked during BLUU operating hours.
  • Complete a reimbursement envelope (one per event), located just inside the door of the office.
  • Once complete, seal the receipts inside the envelope and drop in the gray drop box.
  • Allow 3-4 weeks for reimbursement to deposit into purchasers bank account.

Appeals Process

After receiving the allocation email, organizations have the right to appeal the Finance Board’s initial funding decision. To begin the appeal process, a STUDENT member of the organization must submit an official appeals form within 48 hours of receiving the allocation email. Appeals submitted after the 48-hour deadline will not be accepted, and the Finance Board’s decision will be considered final.

Submit an Appeal

 

When completing the form, organizations should include detailed explanations and any supporting evidence to justify their appeal. All appeals will be reviewed by the SGA Cabinet, with an advisor present, at their next regularly scheduled meeting. The Cabinet’s decision is final and cannot be appealed.

For additional details, please review the Finance Guidelines.

Questions?

For assistance with the Finance Guidelines or funding process, please reach out to SGA Treasurer and Finance Board Chair Sam Hunter at samuel.hunter@tcu.edu.  For assistance with reimbursements and purchasing, please email sgapurchasing@tcu.edu.