Student Organization Funding

Each semester, the SGA Finance Committee allocates funding to support student organizations hosting events or programs within that same semester. In order to be eligible for Student Organization Funding, organizations must be recognized and in good standing with the Office of Student Organizations. For more information, please reference the tabs below and download a copy of the 2019-2020 SGA Funding Guidelines. Questions should be directed to Finance Chair My Nguyen.

 

Funding Updates Related to COVID-19

as of March 13 at 12:32 am CST

With the University extending Spring Break and moving classes online through APril 3, 2020, SGA is making the following adjustments to our Funding Guidelines and Allocation procedures.

  • Purchases made BEFORE March 13, 2020 using funds awarded to your organization by SGA will be reimbursed regardless of the status or original date of your event.
  • Please refrain from making purchases for events being held after April 3 until closer to your event date.
  • Events being held between now and April 3, 2020and funded by SGA should be canceled or re-scheduled to after April 3, 2020. Please notify vendors and facilities of your cancelation/re-schedule ASAP. If a vendor wants to speak to a representative of TCU, please reach out to Pam Hughes or Kim Turner and we will assist you in this interface. Our goal is to minimize the amount of money lost during this time. However, organizations will not be penalized should a vendor refuse to cancel or reschedule and demand payment – SGA will honor your award money.
  • SGA will honor your award money for the approved events/supplies for the entirety of the semester, as long as classes are held on campus. If conditions change and TCU extends online education past April 3, SGA will review the situation and communicate with additional updates on your funding.
  • SGA is closing the application for funding until classes resume in-person.

We realize the above guidelines may not fit each and every situation. For help with your specific situation, please contact Pam Hughes or Kim Turner. Thank you for your flexibility and understanding during this unique situation.

 

Apply for Spring 2020 Funding

 

Please note that dates in the tabs below have not been updated to reflect changes in the calendar related to COVID-19.

  • Only student organizations recognized and in good standing with the Office of Student Organizations in Student Development Services will be considered for funding. University-wide events and departments not recognized as a student organization are not eligible.
  • Graduate students do not contribute to the Student Body undergraduate fee. Therefore, SGA does not fund graduate organizations. If an undergraduate organization has graduate student members, SGA reserves the right to make a percentage deduction from the awarded amount to account for any graduate students.
  • Organizations cannot receive funding for expenses incurred more than 30 days prior.
  • Organizations with outstanding balances with TCU (specifically the University Union) are not eligible for funding.
  • Organizations’ history of campus involvement, fiscal health, alternative sources of revenue, and prior funding allocations may be taken into consideration.
  • Organizations and members found to have misused funding may be subject to penalties as determined by the Finance Committee and to review by Campus Life and the Office of Student Organizations.

Download the Funding Guidelines

Spring 2020 Funding Dates

    • January 7: Funding Application Opens
    • January 21: First Finance Committee Meeting/Funding Presentations
    • April 8: Funding Application Closes
    • April 14: Last Finance Committee Meeting/Funding Presentations
    • April 22: Last Day to Claim Fall 2019 Funds

Each organization is required to make a presentation before the members of the SGA Finance Committee.

  • The presentation should explain the organization’s purpose and activities, funding application, and any sources of income (including sponsorships, fundraising projects, and dues).
  • Visual aids are highly encouraged (for assistance, please refer to the presentation template below)
  • Organizations should provide an updated bank statement (or TCU financial statement), no older than one month, to the Finance Chair at the presentation.
  • Presentations should not exceed 5 minutes. An additional 5 minutes will be allotted for question and answer.

Download Presentation Template

 

  • SGA offers organizations four options to claim their allocated funds:
  • SGA can pay the vendor directly (through an invoice) for the goods or services provided.
  • SGA can reimburse a member of your student organization with proper documentation and receipts.
  • SGA can transfer funds to the organization’s TCU department.
  • SGA can pay the TCU Bookstore, Costco, Frog Prints, or Sodexo directly with the proper forms.

To claim your allocated funds, please contact Pam Hughes (p.hughes@tcu.edu). The Finance Committee recommends contacting Pam BEFORE you spend money to make sure you understand the documentation requirements for TCU to process reimbursements, invoices, etc.

For complete information on how to claim your funds, please download the CLAIM YOUR SGA FUNDS  guide.