Step 1: Make sure your request complies with the SGA funding guidelines
Step 2: Determine where your request falls within SGA’s funding priorities
Step 3: Complete the funding application. A presentation will be requested only if the Finance Board desires further clarity.
Step 4: Receive the funding decision within two weeks of your request’s submission
Step 5: Initiate the appeal process if you are unhappy with the Finance Board’s decision

• Prior to Funding:
  • Review Funding Guidelines
  • Complete the Event Submission Form on Engage
  • Complete the Funding Application.  A presentation will be requested only if the Finance Board desires further clarity.
• Application Review Process
  • All requests received by 11:59 pm on Sunday will be reviewed the following Monday. High application volume may result in a delay.
  • Unless complications occur, you will receive an email within a week of the review date outlining the funds, if any, allocated to your organization.

Student Organization Funding Guidelines

Please carefully review the SGA guidelines and stipulations for funding before submitting your application. Organizations will be held to the guidelines and standards in place as of the date of their review.

Note: All evaluations, decisions, and interpretations of the Finance Guidelines are left fully to the discretion of the SGA Finance Board. Every request is evaluated individually.

Guidelines at a Glance

• Organization must be in good standing.
• Must submit funding request two weeks prior to the event date.
• Organizations must apply for funding in the semester that the funds will be used.
• All outstanding financial responsibilities must be settled prior to applying.
• Organization’s history of involvement, financial health, and alternate revenue sources may be considered.
• TCU/SGA can only reimburse TCU students, faculty, and staff. No organization bank accounts or non-TCU affiliates, such as off-campus advisors or parents can be reimbursed.
• SGA does not fund graduate student organizations.
• Any misuse of funds will result in penalties as determined by the Finance Board and Student Affairs.

SGA will not fund the following:

• Individual collectibles
• Non-charitable prizes
• Travel/lodging expenses
• Registration or conference fees that do not support the organization’s mission or values
• Food that does not enhance or promote the mission of the organization
• Internal social/formal events
• Direct monetary contributions to charitable organizations
• Gifts of any kind
• Scholarships
• Alcohol, drugs, and other banned substances
• IT equipment, software products, and software purchases
• Fines or penalties

Student Organization Funding Priorities

1. On-campus student organization events that are accessible, available, and appealing to all students
2. On-campus student organization activities that enrich the student experience for all student organization members and is
   an activity actively furthering the student organization’s mission
3. Off-campus student organization activities that enrich the student experience for all student organization members and is actively furthering the student organization’s mission
4. Off-campus student organization activities that enrich the student experience for a subset of the organization’s members and is actively furthering the student organization’s mission
5. Student organization activities that are not actively furthering the student organization’s mission

Click the link below to access the joint application for student organization funding (allows you to request from SGA or theCrew)

Funding Application

Claiming Your Funds

• The Finance Board encourages you to use TCU-approved vendors when making your purchases. A vendor list can be provided upon request.
• Check your allocation email to see if you need to make your purchases through SGA/Student Activities or if you should purchase them on your own and get reimbursed.  Failure to purchase materials through the correct method could result in forfeiture of funds.
• Enroll in direct deposit to receive your reimbursement. *This is a different direct deposit than the one used for on-campus employment.*
• Your organization must follow the rules and regulations outlined in the “Claim your Funds” document attached in the allocation email.
• Purchases exceeding $500 require completion of a form in advance of the transaction. Email sgapurchasing@tcu.edu to complete the form.
• If your organization is making a large purchase from a local vendor, contact sgapurchasing@tcu.edu 2 to 3 weeks in advance to inquire about direct billing. Failure to complete this process may result in forfeiture of your funding.

Deadline to Claim Funds

• Organizations have 30 days after receiving their allocation email to claim their funds. All funds must be claimed prior to finals week of the current semester regardless of the timing of the allocation email.
• All funds not claimed within 30 days of the event will be revoked. Unused funds may not be rolled over to the following semester.

Funding Appeals Process

Upon receipt of the funding allocation email, student organizations have 48 hours to request an appeal of their funding amount to the SGA Treasurer.  To initiate appeal, the following steps should occur:

1. Respond to the funding allocation email indicating the desire to appeal.
2. The email should indicate the reason why the group believes their allocation amount should be different than the amount set by the SGA Finance Board.
3. Groups are encouraged to refer to the Finance Guidelines and Priorities in their responses.
4. The SGA Treasurer will confirm receipt of the appeal and will notify the organization of the date that their appeal will be reviewed. The Treasurer may extend the organization the offer to attend the appeal review if necessary.
5. Appeals are reviewed by the Student Government Association Cabinet during their next upcoming meeting. An advisor will be present at the appeals review.
6. The organization appealing the decision will be notified of the decision within the week of the review. All decisions are final.

Please note that all appeals communication between the Treasurer and the organization should be conducted by the student leadership of the organization, not student organization advisors.

In 2020, TCU transitioned to a mandatory direct deposit campus. This includes reimbursements. Below are instructions for setting up direct deposit for your reimbursement.

Students with on-campus jobs, who are currently receiving paychecks through direct deposit, still need to sign up using these instructions in order to receive their reimbursements.

Instructions:
Student WITH On-Campus Jobs
1. Log in to my.tcu.edu
2. Click the Student Account Tile (not the Payroll Tile)
3. Click Enroll in Direct Deposit (on the left)
4. Re-Enter bank account information
5. Slide bar should be marked as “Yes”
6. Click Submit

Student WITHOUT On-Campus Jobs
1. Log in to my.tcu.edu
2. Click the Student Account Tile
3. Click Enroll in Direct Deposit (on the left)
4. Re-Enter bank account information
5. Slide bar should be marked as “Yes”
6. Click Submit

• Bank Code=Routing Number
• Be careful to use your bank account number, not debit card number
• You should only see numbers (no letters or special characters) after you save

• Student org funding is 15% of the total SGA budget. This means of the $90 each undergraduate student pays in a year, organizations should (at most) expect to get $13.50 per undergraduate student back through the student organization funding process.
• For any funding request, the Finance Board can require an in-person presentation for more information.
• The Finance Board reserves the right to partner a funded organization with a Student Activities staff member for assistance with their event as a contingency of their funding award.
  • i.e. This could include a promise to fund the event without a specified dollar amount (dollar amount would be determined after meeting with Student Activities)
•  Submitting an application to the Finance Board is not a promise by Student Government to fund the student organization. The Finance Board decides what to fund based on the Board’s purpose statement followed by the the funding priorities.

Equipment currently available to rent (at no cost) from TCU Student Affairs:

• 10ft x 10ft tent(s)
• 6ft table(s)
• Portable speaker with microphone
• Rolling whiteboard sign
• 8.5in x 11in acrylic sign holders
• Poster supplies

Click the link below to access the Equipment Rental Request website:

Equipment Rental Request