Funding 2026-2027

Fall 2026 Funding Deadlines

Fall 2026 Funding Application Deadline: Sunday, November 15 at 11:59pm
Last Day to Submit Reimbursement Receipts: Wednesday, December 9 at 11:59pm

Spring 2027 Funding Deadlines

Student organizations are encouraged to submit their funding applications as early as possible once the Spring 2027 Funding Application opens on January 6. Funding is allocated on a first-come, first-served basis and is available for events throughout the spring semester, including those scheduled later in the academic year. Because funds are limited, once the funding pool has been exhausted no additional funds will be awarded. Therefore, SGA strongly encourages organizations to plan ahead and submit requests early rather than waiting until closer to their event dates.

Spring 2027 Funding Application Opens: Wednesday, January 6
January Retroactive Funding Deadline:* Sunday, January 31 at 11:59pm
Spring 2027 Funding Application Deadline: Sunday, April 11 at 11:59pm
Last Day to Submit Spring 2027 Reimbursement Receipts: Wednesday, May 5 at 11:59pm

*The January Retroactive Funding Deadline is intended to accommodate student organizations hosting events immediately after the University resumes classes in January, when there may not be sufficient time for Finance Board review before purchases must be made. For these January events only, organizations may purchase necessary items in advance of Finance Board approval and submit a retroactive funding application by January 31 at 11:59pm.

Please note that submitting a retroactive funding application does not guarantee reimbursement. All requested expenses must still comply with SGA's Student Organization Funding Guidelines and are subject to review and approval by the Finance Board.

January is the only period during the spring semester in which organizations may be considered for reimbursement of purchases made without prior Finance Board approval. Organizations hosting events in February or later must receive Finance Board approval before making purchases. For example, if an organization submits a funding application in January for an event taking place in February but purchases supplies before receiving Finance Board approval, those purchases will not be eligible for retroactive funding.

Retroactive funding is intended for the purchase of basic event supplies. Events involving guest speakers, contracted service providers, off-campus travel, etc. should be coordinated in advance with TCU Student Activities.

Funding Overview

The Student Government Association Finance Board allocates funding to support recognized undergraduate student organizations. Through equitable allocation of student activity fee dollars, the Finance Board invests in educational programming, leadership development, service opportunities, and other events that enrich campus life and benefit the undergraduate student body.

Organizations are encouraged to carefully review the Student Organizations Funding Guidelines prior to submitting a funding request to ensure all eligibility requirements, funding policies, and application deadlines are met. Funding requests are evaluated individually based on the organization’s mission, the anticipated benefit to undergraduate students, available funding, and the policies outlined in these guidelines.

Funding Guideline Revisions (2026-2027 Academic Year)

The Student Organizations Funding Guidelines have been revised for the 2026-2027 academic year. All revisions are highlighted in yellow to clearly identify changes from the previous edition.

Funding Guidelines

Funding Application

Click the link below to access the Fall 2026 Funding Application through TCU Engage for student organization funding.

Apply for Funding

To receive funding, your organization must:

Be an active/recognized undergraduate organization
Have no outstanding financial responsibilities
Use funds only for purposes approved by the Finance Board
Register the event in TCU Engage prior to submitting a funding request
Comply with TCU-approved vendor requirements
- Funding applications must be received six weeks in advance of the event if unable to use a TCU-approved vendor
- Funding applications must be received three weeks in advance of the event if using a TCU-approved vendor.
- For more information about approved vendors, please email sgapurchasing@tcu.edu.

Funds must be used within the requested semester.
Organization funds should not be used to purchase items that will be reimbursed by SGA funds.
Tangible items purchased with SGA funds must primarily benefit the student organization and shall not be used for personal use or ownership of any individual.
Only current TCU students, faculty, and staff are eligible to receive reimbursements.

This section is part of the revised 2026-2027 Funding Guidelines.

All requests for yard sign funding must adhere to the following requirements:

To receive funding for yard signs, all student organizations must submit a funding application specifying the number of yard signs requested and the purpose for which the yard signs will be used. Organizations do not need to provide an estimated cost for the yard signs in their application.
Funding applications requesting yard signs purchases must be submitted at least three weeks prior to the event.
All yard signs funded through SGA must be purchased through SGA’s approved vendor by contacting sgapurchasing@tcu.edu.
Organizations may request funding for no more than 15 yard signs per individual funding application.
Organization may receive funding for a maximum of 45 yard signs per academic year.
Organizations are responsible for retrieving and restoring and/or recycling all yard signs within two days after the conclusion of their event. For events occurring on a weekly basis, organizations must retrieve and store all yard signs within two days after the final scheduled event.

“This section is part of the revised 2026-2027 Funding Guidelines.”

Requests for food funding must clearly demonstrate how the food directly supports the mission or purpose of the organization or event.
All food purchased with SGA funds must comply with State of Texas food safety and handling requirements as outlined in the Student Organization Handbook.
Food requests shall be evaluated individually based on the organization’s mission, anticipated attendance, event purpose, and available funds. Funding is not guaranteed, and requests may be funded in full, in part, or denied at the discretion of the Finance Board.
Organizations are expected to pursue reasonable and cost-effective meal options that appropriately reflect the purpose and anticipated attendance of the event.
Organizations hosting an event that includes a meal, rather than only snacks or refreshments, may charge undergraduate students a reasonable ticket fee only with prior approval from TCU Student Activities and the Finance Board. Ticket fees and optional donations upon entry may be charged faculty, staff, graduate students, and community members without Finance Board approval;
For the purpose of these guidelines:
- A meal is defined as food intended to serve as a complete breakfast, lunch, or dinner. Examples include, but are not limited to: catered meals, buffet-style meals, boxed meals, pizza, sandwich platters, breakfast tacos, and other comparable meal options.
- A snack or refreshment is defined as light food or beverages intended to supplement, but not replace, a meal. Examples include, but are not limited to: cookies, donuts, chips, fruit, granola bars, coffee, lemonade, or similar refreshments.
- The determination of meal versus snack will be left solely to the discretion of the Finance Board.
Revenue generated from ticket sales must be used to solely offset the direct costs of the approved event

Branded items or giveaways.
Scholarships, gifts, or non-charitable donations.
Travel and lodging expenses.
Registration or conference fees that do not directly support the organization’s missions or values.
Food and beverages that do not promote the mission of the organization or purpose of the event.
Internal social or formal events.
Items banned by the TCU Code of Student Conduct.
Items that can be rented through Student Activities.
- To request equipment through Student Activities, please visit this link: https://studentactivities.tcu.edu/request-equipment/.
Software or other technology items provided for all students by TCU.

Funding decisions are typically issued within 10 days of submitting a funding application. The student who submitted the application will receive an email detailing the Finance Board’s decision, including a breakdown of approved and denied expenses, as well as instructions for accessing approved funds or requesting reimbursement.

Organizations are responsible for carefully reviewing the results email and following all provided instructions. Failure to do so may delay access to provided funding or forfeiture of the right to appeal the funding decision.

Questions?

For questions about funding, please contact Student Body Treasurer and Finance Board Chair Macy Bayer at macy.bayer@tcu.edu.