Fall 2026 Funding Deadlines
- Retroactive Funding Deadline*: Monday, August 31 at 11:59pm
- Deadline for Fall 2026 Applications: Sunday, November 15 at 11:59pm
- Last Day for Reimbursement Receipts: Wednesday, December 9 at 11:59pm
*Deadline to request funding for expenses incurred before this date. After this deadline, organizations must obtain Finance Board approval before making any purchases or incurring expenses.
Funding Overview
The Student Government Association Finance Board allocates funding to support recognized undergraduate student organizations. Through equitable allocation of student activity fee dollars, the Finance Board invests in educational programming, leadership development, service opportunities, and other events that enrich campus life and benefit the undergraduate student body.
Organizations are encouraged to carefully review the Student Organizations Funding Guidelines prior to submitting a funding request to ensure all eligibility requirements, funding policies, and application deadlines are met. Funding requests are evaluated individually based on the organization’s mission, the anticipated benefit to undergraduate students, available funding, and the policies outlined in these guidelines.
Notice of Proposed Revisions (2026-2027 Academic Year)
The Student Organizations Funding Guidelines have been comprehensively revised for the 2026-2027 academic year. All proposed revisions are highlighted in yellow to clearly identify changes from the previous edition. These revisions are subject to approval by the House of Student Representatives. Student organizations are encouraged to make funding requests and expenditures in anticipation of these revisions and should conduct business as though the proposed guidelines are in effect. Upon approval, all funding requests and expenditures will be evaluated for compliance with the revised guidelines, regardless of when the purchase was made.
Funding Application
Click the link below to access the Fall 2026 Funding Application through TCU Engage for student organization funding.
To receive funding, your organization must:
- Be an active/recognized undergraduate organization
- Have no outstanding financial responsibilities
- Use funds only for purposes approved by the Finance Board
- Register the event in TCU Engage prior to submitting a funding request
- Comply with TCU-approved vendor requirements
- Funding applications must be received six weeks in advance of the event if unable to use a TCU-approved vendor
- Funding applications must be received three weeks in advance of the event if using a TCU-approved vendor.
- For more information about approved vendors, please email sgapurchasing@tcu.edu.
- Funds must be used within the requested semester.
- Organization funds should not be used to purchase items that will be reimbursed by SGA funds.
- Tangible items purchased with SGA funds must primarily benefit the student organization and shall not be used for personal use or ownership of any individual.
- Only current TCU students, faculty, and staff are eligible to receive reimbursements.
“This section is part of the revised 2026-2027 Funding Guidelines.”
All requests for yard sign funding must adhere to the following requirements:
- Funding applications requesting yard signs purchases must be submitted at least three weeks prior to the event.
- All yard signs funded through SGA must be purchased through SGA’s approved vendor by contacting sgapurchasing@tcu.edu.
- Organizations may request funding for no more than 15 yard signs per individual funding application.
- Organization may receive funding for a maximum of 45 yard signs per academic year.
- Organizations are responsible for retrieving and restoring and/or recycling all yard signs within two days after the conclusion of their event. For events occurring on a weekly basis, organizations must retrieve and store all yard signs within two days after the final scheduled event.
“This section is part of the revised 2026-2027 Funding Guidelines.”
- Requests for food funding must clearly demonstrate how the food directly supports the mission or purpose of the organization or event.
- All food purchased with SGA funds must comply with State of Texas food safety and handling requirements as outlined in the Student Organization Handbook.
- Food requests shall be evaluated individually based on the organization’s mission, anticipated attendance, event purpose, and available funds. Funding is not guaranteed, and requests may be funded in full, in part, or denied at the discretion of the Finance Board.
- Organizations are expected to pursue reasonable and cost-effective meal options that appropriately reflect the purpose and anticipated attendance of the event.
- Organizations hosting an event that includes a meal, rather than only snacks or refreshments, may charge undergraduate students a reasonable ticket fee only with prior approval from TCU Student Activities and the Finance Board. Ticket fees and optional donations upon entry may be charged faculty, staff, graduate students, and community members without Finance Board approval;
- For the purpose of these guidelines:
- A meal is defined as food intended to serve as a complete breakfast, lunch, or dinner. Examples include, but are not limited to: catered meals, buffet-style meals, boxed meals, pizza, sandwich platters, breakfast tacos, and other comparable meal options.
- A snack or refreshment is defined as light food or beverages intended to supplement, but not replace, a meal. Examples include, but are not limited to: cookies, donuts, chips, fruit, granola bars, coffee, lemonade, or similar refreshments.
- The determination of meal versus snack will be left solely to the discretion of the Finance Board.
- Revenue generated from ticket sales must be used to solely offset the direct costs of the approved event
- Branded items or giveaways.
- Scholarships, gifts, or non-charitable donations.
- Travel and lodging expenses.
- Registration or conference fees that do not directly support the organization’s missions or values.
- Food and beverages that do not promote the mission of the organization or purpose of the event.
- Internal social or formal events.
- Items banned by the TCU Code of Student Conduct.
- Items that can be rented through Student Activities.
- To request equipment through Student Activities, please visit this link: https://studentactivities.tcu.edu/request-equipment/.
- Software or other technology items provided for all students by TCU.
Funding decisions are typically issued within 10 days of submitting a funding application. The student who submitted the application will receive an email detailing the Finance Board’s decision, including a breakdown of approved and denied expenses, as well as instructions for accessing approved funds or requesting reimbursement.
Organizations are responsible for carefully reviewing the results email and following all provided instructions. Failure to do so may delay access to provided funding or forfeiture of the right to appeal the funding decision.
Questions?
For questions about funding, please contact Student Body Treasurer and Finance Board Chair Macy Bayer at macy.bayer@tcu.edu.